Work time monitoring, time tracking and time banking

Convert your work time entries into invoices with just a couple of clicks with the help of Koho work time tracking application. Make work hour entries on the move with Koho mobile work hour tracking. Work time entries and invoicing details are updated in real-time.

Koho’s time tracking is the basis of your daily operations

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Work Orders

Work orders make it possible to mark down client work and meetings beforehand. Check your schedule and check completed tasks off on the move.

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Work Time Tracking 

 Fulfil your legal duties and track the work time and flexi-time of your employees. Work time can also be tracked on the go with your mobile.

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Fast invoicing 

Automate the gathering of billable hours and tasks according to the work time entries. Invoiceable entries can be chosen and sent to invoicing easily with a couple of clicks.  

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Efficient reports 

Keep track of cash flow on an employee-, customer and project basis. Additionally, you can also track the mean invoicing of projects

7 ways to manage work time

You will find two different work time clocks from Koho: one for keeping track of client work and one for keeping track of employee work time. The two clocks can be intertwined or can be kept separate. There are seven different ways to make work time entries. 

 

 

Work time entry with a timecard 

In the timecard, you can choose your default tasks and you can start tracking with just one click. You can change tasks easily and add comments if necessary. Time tracking has never been this easy! 

Time tracking with a timesheet 

The timesheet is an easy and fast way to make work hour entries to different tasks. You just have to enter the hours into a chart. 

+Session -entry 

With the +Session button, you can manually input hours to a single task. You can also use this to make entries retroactively. 

Time tracking with search function

With the search function, you can search for the specified customer and task, and you can mark the completed hours directly.

Work time entries with the assignments-list

You can create client work and meetings in advance. The employee can check their schedule and check out completed work even on the move. 

Work time entries with the calendar

Koho can be integrated directly with a user’s Exchange or Google Calendar, which allows importing entries into the user’s work time in Koho. 

Work Orders 

Work orders make it possible to mark down client work and meetings beforehand. Check your schedule and check completed tasks off on the move.

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Repetitive work with work orders

The management of various tickets and repetitive work is done with the help of work orders found in the system. Work orders can be used to manage and control work resources available to you effectively and to ensure that all the company’s work is done with invoiced and certainly completed.

You can create tickets or work lists visible for all employees from which employees can retrieve unfinished work for themselves or user-specific worklists. These to-do lists can be used to generate tasks from different recurring entities or to specify recurring tasks according to many different recurrence rules (e.g., recurring jobs on a specific day according to date, day of the week, week, month, quarter, year, or a rule derived from them)

Benefits of work orders for company management:

  • Keep track of work that is completed, uncompleted or done –> Complete all required work
  • Reduce labour risk
  • Efficient and easy-to-read reporting
  • Work and employee resourcing made easier
  • No longer memorize the work that needs to be done
  • Optimize work-time planning and budgeting

Benefits of work orders for a user:


  • Personal to-do list
  • Easier to keep track of completed, unfinished and finished work –> Complete all required work
  • No longer memorize the work that needs to be done
  • Sharing work or filling in for a colleague is easier

Koho work orders

Benefits of work orders

The main advantage of Koho’s work orders and the resulting work and task lists is that they are also directly billable work- time entries that include tracking the progress and/or completion of work. The user records their hours straight in the work order, marks the progress of the work in the same place, and the corresponding entry can be transferred directly to the invoice when the work is ready for partial or final invoicing. When work and its progress is recorded in only one place, the user’s work process becomes more efficient and more time is saved for billable work.

Using Koho’s work orders ensures that the company can monitor the progress, completion and workload of customer work and ensure that all work in the company is done and invoiced.

User-specific to-do list – Work orders: Personal

The work order list (worklist) created for the user clarifies the user’s work process. The most urgent work goes on top of the list, which makes it easier for the user not having to take care of the order in which the work should be completed. If necessary, other later tasks from the list can be completed in the order you want.

Work order reporting

Reporting on work orders shows the status of work performed (completed and unfinished work), the number of hours allocated to work orders, and whether the hours in question have been invoiced. Also, the reporting shows customer-specific working time budgets as well as actual working hours, from which it is possible to monitor whether the customer is causing more workload than planned.

User-specific load reporting can also be derived from the customer targets set for work orders.

Work order budgeting

Budget Customer-specific target times for work orders (within what time the customer’s work should be completed). Once goals/budgets are set, reporting from Koho’s work orders show customer-specific working time budgets as well as actual working hours, from which it is possible to monitor whether the customer is causing more workload than planned. Also, reporting makes it easy to compare how working hours (achievements and targets) vary from month to month.

Budgets/targets can be set either at the level of the entire work order or for each measure to be monitored within the work order separately.

Other functionalities of work orders

Work orders enable many different functionalities, such as task delegation, substituting work/tasks, team-level work orders, and user-created actions or work orders.

Work orders and the measures contained in them can be applied for/limited based on the level of performance or the due date if the completion of a work phase of the work order requires finalizing an earlier stage.

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